Best Appointment Scheduling Apps for Coaches

You are currently viewing Best Appointment Scheduling Apps for Coaches

Setting up appointments can be a tiresome and occasionally frustrating task for a coach. Thankfully, there are many appointment scheduling apps available that can streamline and expedite the process. We’ll look at the top coaches-focused appointment scheduling apps here.

1. Acuity Scheduling

The popular appointment-scheduling app Acuity Scheduling has many features made especially for coaches. You can make unique appointment types, set availability by your schedule, and even handle payments. Numerous well-known tools, including Zoom and Google Analytics, are also integrated with Acuity Scheduling.


  • Based on your predetermined availability times, you can let your customers schedule their appointments.
  • To meet your unique needs, Acuity Scheduling provides a range of website templates.
  • It enables you to send branded and personalized reminders via emails and texts.
  • With just one click, you can accept payments through Square, Stripe, and PayPal.


  • It has a free trial for 7 days.
  • Emerging version for $15 per month, with 1 calendar.
  • Growing version for $25 per month, with 6 calendars.
  • Powerhouse version for $50 per month, with 36 calendars.

2. Calendly

Many coaches use Calendly, another well-liked appointment-scheduling app. You can make your appointment types, set your availability following your schedule, and even send clients reminders. Additionally, Calendly incorporates many well-known programs like Zoom and Salesforce.


  • You can modify your profile on Calendly to meet your branding requirements.
  • It integrates without a hitch with several well-known programs, including Salesforce, Zapier, and GoToMeeting.
  • To decrease no-shows, you can send emails, texts, and reminders.
  • A variety of services, including Google, iCloud, Outlook, and Office 365, are supported for integration.


  • The basic version is Free, with 1 calendar.
  • Essential version for $8 per month, with 2 calendars.
  • Professional version for $12 per month, with collective events.

Recommended Read: How to choose the best web hosting for your business website

3. OnceHub

An app for scheduling called OnceHub has many features made just for coaches. You can make unique appointment types, set availability under your schedule, and even handle payments. Additionally, OnceHub provides numerous integrations, including those with HubSpot and Salesforce.


  • Your customers and students can choose a time that works best for them thanks to its automatic booking feature. The appointment is subsequently added to everyone’s calendars and automatically scheduled.
  • You can easily integrate OnceHub with your company website to collect appointments from site visitors using its multi-channel widget.
  • You’ll be able to write and send your customers’ personalized emails and texts.


  • For up to 3 users: free with basic features.
  • For advanced features: $10 per user per month.

4. Doodle

The scheduling app Doodle has many features that are tailored especially for coaches. It enables you to make personalized appointment types, set availability per your schedule, and even survey your customers to determine the most effective meeting times. Slack and Google Calendar are just a couple of the popular tools that Doodle integrates with.


  • Cross-platform support allows you to schedule appointments on any calendar platform.
  • You’ll be able to manage all your meetings from a centralized, user-friendly interface enabling you to stay on top of schedule changes and client communication.
  • It integrates with several management tools such as Google Calendar, Outlook Calendar, Slack, MS Teams, Zapier, and Doodle API.


  • Free version for 1 user
  • Pro version for $6.95/m per user
  • Team version for $8.95 /m per user


An app for scheduling that has features specifically for coaches is You can make up your appointment types, set your availability parameters based on your schedule, and even send clients reminders. Along with these integrations, also works with Google Calendar and Zoom.


  • You can let your customers schedule appointments with set times or let them pick their own times.
  • With its appointment padding feature, you can use the time in between sessions to rest or get ready for new clients.
  • To ensure that everyone sees the correct time, it automatically detects time zones.
  • You can send branded, personalized reminders and confirmation emails to customers using Me.
  • It seamlessly integrates with several well-known services, including Zoom, Zapier, Google and Microsoft Calendars, and many others.


  • Free version with basic features, with 1 calendar.
  • Paid version for $10/m per calendar.

6. Bookafy

An app for scheduling appointments called Bookafy has a lot of features made just for coaches. You can make unique appointment types, set availability in accordance with your schedule, and even handle payments. Additionally, Bookafy provides a few integrations, including Zoom and Google Calendar.


  • You can schedule one-on-one meetings, group events, meetings with multiple staff members serving the same customer, and even one-time and recurring appointments.
  • You decide how to handle meeting requests from clients.
  • Minimum lead time required for meetings
  • Limits on how far in advance someone can book a meeting with you
  • Percentage of your calendar that other people can see.


  • Free Plan with basic features
  • Pro: $7/m, with extended features
  • Pro+: $11/m, with more features

7. Appointlet

Appointlet is a scheduling app that offers many features designed specifically for coaches. It allows you to create custom appointment types, set availability based on your schedule, and even process payments. Appointlet also offers a variety of integrations, such as Stripe and Salesforce.


  • Pages for customized scheduling
  • Personalized availability displays: all team members at once or only some of them
  • Automatically sent customizable email confirmations and reminders
  • Appointlet updates both your and your customers’ calendars when they make appointments with you.


  • Free version, with unlimited members, but limited features.
  • Premium version, 8$/m, per user with more features.

Recommended Read: How to Create an Impressive Facebook Business Page that Attracts Prospects


If you have clients all over the world, can help them book time with you by setting up appointments in 14 different languages. The interface of SimplyBook lists all of your services, providers, and times that are open. Customers can find what they’re looking for right away, whether they want to schedule an appointment, register for a class, or join a membership.


  • Customer-specific messages, such as reminders.
  • Appointment deposits to safeguard you against no-shows
  • Customized client intake forms are completed at booking


  • Free: Up to 50 bookings
  • Basic: $8.25/m for up to 100 bookings
  • Standard: $25/m for up to 500 bookings

9. vCita

Client Portal and Scheduling are two of vcita’s many cloud-based business tools that are used for scheduling and managing appointments. With vCita, getting started is very simple, but fully tailoring the app to meet your needs is a little trickier. Additionally, it provides tools for marketing campaigns via email and SMS, billing and invoicing, and lead generation. QuickBooks, Weebly, Wix, WordPress, Zoom, and other applications are compatible with vCita.


  • Upload attachments
  • Import your client list from another app
  • Establish a safe client portal
  • An inbox where you can communicate with clients regarding appointment cancellations, rescheduling, and other details.


VCita provides a free trial before purchasing any one of the following plans-

  • Essentials, 19$/m
  • Business, 45$/m
  • Platinum, 75$/m

Each plan is for 1 user only but the price increases with the increase in team size.

In conclusion, your unique requirements and financial situation will determine which appointment scheduling app is best for your coaching business. Each of these nine apps offers special features that can make scheduling appointments more effective and efficient, making them a great place to start. You can concentrate more on coaching by using an appointment scheduling app and less on administrative tasks.

Leave a Reply